These booking terms ('Booking Terms') are between the person or legal entity making the Booking ('You, Your'), and Mt Burgess Guesthouse (‘MBG, We, Us, Our, Ours’) who delivers vacation rental accommodation services for the accommodation you have selected (the 'Accommodation') whose address and other details appear in the footer below or on the website's Contact page.
These Booking Terms are for the provision of vacation rental accommodation services ('Booking(s)'), for the accommodation You have selected, as further described in the confirmation sent to You by email (the 'Confirmation'). These Booking Terms are governed by the laws of British Columbia, Canada, and apply to all Bookings.
By making a Booking You accept to be bound by these Booking Terms and confirm that You are able to enter into a legally binding contract and that You are 18 years of age or more.
Bookings are made and a contract between You and Us comes into effect when We accept a reservation from You. A reservation is deemed accepted when We have confirmed Your reservation and received either: (i) full payment of the total price; (ii) the payment of the deposit amount specified at the time of booking as stipulated in Your Booking Confirmation or (iii) a valid payment card successfully pre-authorized for an amount that is no less than the value of any cancellation fee stipulated on Your Booking Confirmation.
Where Your online payment is less than the total value of the stay, the balance will either be collected from You prior to arrival according to the payment schedule set out in Your Booking Confirmation or paid on your arrival date or at another time if agreed in writing between You and Us.
When Your Booking is confirmed by phone and/or email, a reservation number is issued and displayed in Your Booking Confirmation. This number must be retained and quoted in all communications should any cancellation or amendment be necessary. Notwithstanding Your rights under the Cancellation Policy set out in Your Confirmation, You do not have the right to withdraw from this Contract.
Prices quoted are correct (unless a Pricing Error occurs) only for the specific number of guests, dates, nights, and rooms shown in Your Booking Confirmation. Prices are quotes in the currency shown in this confirmation.
The total reservation price quoted in Your Booking Confirmation includes the taxes applicable at the time of booking, at the current rate, including without limitation federal taxes (GST), provincial taxes (PST), or other applicable taxes which may be itemized separately. Taxes are subject to changes in the applicable regulations that are not under Our control, provided that such changes were not in the public domain at the time of booking.
If You have selected booking extras, where applicable the cost of these extras and any applicable taxes may also be added to the reservation total for Your Booking.
The reservation total price does not include the costs of goods, services, or taxes that You may choose to incur later during Your stay (unless otherwise stated).
On the rare occasion that an error in pricing occurs and We cannot accept Your reservation, even after We have issued a Booking Confirmation, We will notify You as soon as We reasonably can and refund the amount paid in full without any liability for the error or omission. You agree that We will not be liable for any additional expenses You may incur as a result of this error or omission.
In the rare case that We are unable to accommodate You as per Your Booking, You will be offered alternate accommodation and if there is a difference in the Price, We will be liable for the price differential. If the differential is less than the original value of Your Booking a refund of the difference will be made to You. If the differential is more than the original value of Your Booking and provided that Your alternative accommodation is of a similar or higher standard to Your original Booking, the differential cost will be borne by Us.
Arrival and Departure
The latest arrival (check-in) and departure (check-out) times are specified on Your Booking Confirmation. Should You wish to check-in later than the specified latest check-in time You must confirm this with Us directly.
In the event that You attempt to check-in later than the stated times without prior arrangement, or fail to check-in at all, We may cancel the entire Booking and retain any amounts We are entitled to retain as stated in the Cancellation Policy section of Your Booking Confirmation. Failing to arrive before the latest check-in time shall be deemed to be a full cancellation of your Booking, and the accommodation may no longer be held for You.
Cancellations and Amendments
The invoiced prices may be subject to change if the number of guests or nights of stay, reservation dates, or apartment(s) are changed.
Cancellation terms are displayed within the FAQ & Policies page and under the Booking Terms hyperlink in the footer of our website. If completing Your booking via our website, You must acknowledge having read and accepted the Property Policies, which include the cancellation terms. The online booking confirmation and the booking confirmation emailed to you include the cancellation terms. Within 2-weeks of booking, You may receive an invoice that reiterates the cancellation terms.
To cancel or modify Your Booking, contact Us directly by email, phone or text.
If You cancel Your Booking 15 or more days prior to Your arrival date all monies paid to MBG by You, less a $75 CAD Cancellation Fee per apartment booked, will be fully refunded to You.
If You cancel Your Booking within 8 to 14 days prior to Your arrival date, You will be charged the applicable $75 CAD Cancellation Fee(s) and Your booking deposit may be rendered non-refundable as specified in Your Booking Confirmation. MBG shall be under no obligation to hold the accommodation for You.
If You cancel Your Booking within 7 days of, or on or after, Your arrival date the full outstanding balance of Your original reservation may be charged to Your credit card.
If You do not arrive on or contact us by, the anticipated arrival date stipulated on Your Confirmation, We are in Our right to consider that You have canceled the entire Booking and We shall not be under any obligation to hold the accommodation for You on any other date.
Should You request an Amendment that We are not in a position to accommodate, Your Booking may be canceled, and a refund may be given to You according to the terms described in this Cancellation and Amendments clause.
Bookings must be guaranteed using a valid payment card or via any other accepted payment method offered to You at the time of booking.
The total amount payable to confirm Your Booking is quoted in Your Booking Confirmation and will be charged to Your card or to Your account at the time of Booking. Your Booking may be canceled automatically if your card is declined by your bank, or if there are insufficient funds in Your account.
At the end of Your stay, any remaining outstanding balance and any additional goods and services purchased during Your stay must be paid in full. Should You leave the premises without settling any outstanding balance We reserve the right to charge the payment card you provided at the time of Booking.
IMPORTANT - We may use Your payment card details to guarantee Your reservation according to PCI-DSS security standards or to collect any deposit due at the time of booking. We may also pre-authorize or charge your card for any cancellation fee that may arise, or for any further deposit that falls due later, according to the terms and schedule set out in Your Booking Confirmation.
If your card was charged prior to arrival, any amount charged to your card prior to arrival, shall be deducted from any outstanding balance due on Your Booking.
If your card was pre-authorized prior to arrival, We shall apply the charge to your card for the amount preauthorized, or alternatively, cancel the pre-authorization and apply a new charge instead. A pre-authorization is NOT a charge, and no monies are taken from your account, but your bank may choose to temporarily reduce the credit limit available on your card by the pre-authorized amount. Therefore, when You settle Your bill, We will make sure that any outstanding pre-authorization is either charged or canceled and replaced by a new charge as needed.
Although We take great care in how we present our accommodation online, We do not make any particular representation as to the suitability of Our accommodation to your specific requirements. Should You have any specific concerns relating to hygiene, health and safety practices, or the quality of our services, or if You would like to check the specific conditions of stay, please contact us directly BEFORE the cancellation deadline, and We will do our best to address these.
Other than for death or personal injury caused by Our negligence or fraudulent misrepresentation, Our total liability to You is limited to the price of the Booking, and in no circumstances will We be responsible for any indirect or special damages.
We will not be liable to You where We have exercised reasonable care and skill in our provision of the selected accommodation services to You. We will not be liable for failure to perform to the extent that the failure is caused by any factors beyond Our reasonable control, including the provision of said accommodation services. We, therefore, advise that You take out the appropriate travel insurance coverage.
You are responsible for any damage or loss caused by You during Your stay with Us, including any damage to Our property by Your act, omission, default, or neglect and You agree to indemnify Us and You agree to pay Us on demand the amount reasonably required to make good or remedy any such damage or loss. Further, we reserve the right to terminate Your Booking immediately without being liable for any refund or compensation where You engage in unacceptable behavior that causes a significant disturbance or nuisance to Our staff or to other guests on Our premises.
We take the protection of personal data very seriously. We may process the information You provide to Us for the sole purposes of completing our duties under this Agreement.
Your Data may also be processed by third-party suppliers who operate Our Website, Our reservation system, or Our payment system, or to the booking channel(s) or travel agencies through which Your booking originated, where the transfer of Your data is necessary for the successful completion of Your Booking.
We may also be required to communicate certain information or documents to the competent financial, judicial, administrative, law enforcement, or legal authorities, where they have made such a request or to the extent necessary or required under applicable law and regulations.
While we have been given assurances that these third parties operate in conformance with Global Data Protection Regulations, we cannot accept any responsibility whatsoever for how they may use your personal data. If you have any concerns, you should address them to these third parties directly.
By making a Booking, You consent to the processing of information as described above including the transfer of Your information to the aforementioned third parties. You have the right to request that We delete or return your personal data (in such format as reasonably determined by Us) after the end of the provision of the Services unless applicable law requires otherwise.